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platforms and tools

The tools we work with

We don't sell tools and we won't make you replace what you already use. This is what we work with every day — and what we actually build on each one.

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Automation

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Artificial intelligence

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Ads and messaging

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CRM and sales

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E-mail

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Data collection

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Data and documents

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Web and custom code

All platforms →

Automation

n8n

n8n can run on your own server, so data never leaves the building. That makes it the first choice when a process runs many times a day or touches sensitive data.

  • Processes that run unattended

    Data transfers, checks and processing that execute themselves, on a schedule or on an event.

  • Connecting the tools you already use

    CRM, forms, email, spreadsheets and the website exchange data without manual copying.

  • Handling larger volumes

    Processes with thousands of records run without the volume becoming a problem.

  • Your server, your data

    We install n8n on your infrastructure when data must not sit with third parties.

  • Monitoring and retries

    An error isn't lost: the process retries, and you're only told when a decision is needed.

Make.com

Make shows a process as a diagram you can look at yourself. A good choice when the automation is moderately complex and you want to see where it got stuck without calling us.

  • Connecting tools without code

    Forms, email, spreadsheets, CRM and the web shop exchange data through a diagram you can read.

  • Processes with branches

    A different path depending on the type of enquiry, the amount or the customer — no manual sorting.

  • Document handling

    Incoming invoices, quotes and attachments are processed and filed where they belong.

  • A visible run history

    Every run and where it stopped is visible, so it's clear to you too.

  • A cheaper move when it grows

    When the operation count climbs, the same process moves to n8n without being reinvented.

Zapier

Zapier has the most ready-made connections to business tools. When the task is simple — one trigger, one action — there's no sense building anything heavier.

  • Enquiries straight into the CRM

    A new form, message or order lands where the team actually looks, without retyping.

  • Connections nothing else has

    When a tool only has a ready-made Zapier connection, that's both the fastest and the cheapest route.

  • Alerts to the team

    An important event shows up in email, Telegram, or wherever the team already works.

  • Testing an idea quickly

    Before a bigger build we stand up a simple version and see whether it's worth going further.

  • Honest advice about moving on

    When the task count grows we'll tell you it's time for n8n — and move the process.

Artificial intelligence

Claude

Claude is good at reading and sorting text — enquiries, documents, messages. In our systems it never invents an answer to a customer: it sorts, suggests and prepares, and the last word belongs to a person or an approved template.

  • Sorting enquiries

    A new enquiry gets a label, a priority and a short summary, so the team knows immediately what's urgent.

  • Summarising documents

    Quotes, contracts and long messages are reduced to what has to be decided.

  • A draft reply from a template

    The suggested reply is built from approved templates, not from imagination — a person confirms or edits it.

  • Pulling data out of text

    Line items, amounts and deadlines are extracted from email or PDF into a spreadsheet.

  • A check before anything is sent

    Everything going to a client passes the rules you set — prices and promises are never invented.

ChatGPT

Most people use ChatGPT in a separate window and then copy the result across. We build it into the process, so the step happens on its own — while anything going to a client still passes through an approved template and a human.

  • Text handling inside the flow

    Summarising, sorting and rewriting happen automatically, with no copying.

  • Content drafts prepared

    Drafts of posts or descriptions are built from your own data and wait for your approval.

  • Translation and proofing

    Web and email text is prepared in several languages, in the same voice.

  • Data out of unstructured text

    Fields the system can actually process are extracted from messages and documents.

  • Limits built into the process

    What it may write and what it must never write are part of the system, not a matter of goodwill.

Ads and messaging

Meta Ads

Meta knows how many clicks an ad produced. It doesn't know whether that click became a customer. We connect the ad account to your data so revenue can be traced back to the ad that caused it — and so messages don't sit waiting for a reply.

  • Ads wired to the CRM

    An enquiry from an ad enters the CRM tagged with its campaign, so later you can see which ad brought a customer and which brought clicks.

  • Measurement that survives blockers

    Conversions are sent from the server too, not just the browser — Meta optimises on a fuller picture.

  • Messages answered in a minute

    Facebook, Instagram and WhatsApp messages get an accurate answer immediately, outside working hours too.

  • Enquiries without retyping

    Forms and messages land in a spreadsheet or CRM on their own, with no copying out of the interface.

  • A report on spend and result

    A weekly view that shows cost per real enquiry and per customer, not just cost per click.

Telegram

A dashboard nobody opens notifies nobody. Telegram is the cheapest way for something important to reach a phone in seconds — and to be answered with one tap.

  • An alert the moment it happens

    A new enquiry, booking or system error arrives as a message immediately, with the details in the message itself.

  • Approvals from your phone

    When the system needs your decision, you get a message with buttons — the answer goes straight back.

  • An internal bot for the team

    The team enters or fetches data through Telegram, with no new accounts and no new interface to learn.

  • A daily digest

    A short summary of the day or week arrives on its own, at an agreed time.

  • System monitoring

    If an automation stops, it says so itself — you don't hear it from a customer.

Facebook

Messages and comments arrive outside working hours and get lost among the rest. We connect the page to the rest of the system so every enquiry gets a place and an answer.

  • Message enquiries into the CRM

    A message to the page opens a record with the name, the text and the time.

  • An automatic first reply

    Out of hours, the visitor gets an immediate acknowledgement and a realistic response time.

  • Lead forms

    Data from a Facebook form enters the CRM without anyone downloading a file.

  • Scheduled posts

    Content you publish anyway goes out at the agreed time, with no reminder.

  • Tied back to the ads

    An enquiry is linked to the ad that produced it, so you see what actually works.

Instagram

For a lot of companies Instagram is a real sales channel, but all of it lives in an app on one phone. We connect the business account to the rest of the system.

  • Messages that become enquiries

    A DM becomes a record in the CRM, with the conversation attached.

  • A reply outside working hours

    An automatic acknowledgement instead of silence until morning.

  • Comments asking for a price

    A comment asking about cost is recognised and routed to a person.

  • Scheduled posts

    Posts and stories go out at agreed times.

  • Tied back to the ads

    You can see which ad produced which message, and which sale.

WhatsApp

Almost everyone opens WhatsApp. Through the official business access you can send confirmations, reminders and statuses — within the rules Meta sets for that kind of message.

  • Confirmations and reminders

    An appointment, order or delivery is confirmed by a message the system sends itself.

  • Answers to the usual questions

    Opening hours, order status and directions answered instantly, the same way every time.

  • Handover to a person

    When a question goes beyond the script, a human takes over with the full history.

  • Recorded in the CRM

    The conversation attaches to the customer, so it survives a change of staff.

  • The rules worth knowing

    Outside a 24-hour window only approved templates may be sent — that is Meta's rule, not ours.

CRM and sales

Attio

Attio is a modern CRM with a clean interface and a proper API, so things can be written into it automatically — from a web form, from e-mail, from an ad. For small teams it sets up quickly, without a big project.

  • Enquiries entered automatically

    A form, an e-mail or an ad opens a record in Attio with nobody typing it in.

  • Stages that match how you actually sell

    We set the stages to the way the work really runs, not the way they ship by default.

  • No duplicate records

    A customer who gets in touch twice stays one record, with both messages on it.

  • Reminders that don't get forgotten

    A quote with no reply after three days puts itself back on that day's list.

  • The numbers out of the CRM

    How many enquiries came in, how many became quotes, and where things most often stall.

HubSpot

HubSpot has everything it needs and a clean API — the usual problem is that it sits apart from the rest of the company. We connect it to forms, ads, e-mail and spreadsheets so data arrives on its own.

  • Every source of enquiries in one place

    Web form, Meta ad, e-mail and phone enquiry all land in the same view.

  • Migration out of the old system

    Existing contacts and history move into HubSpot cleaned up, without duplicates.

  • Connections to tools outside HubSpot

    Spreadsheets, ERP, forms and internal tools exchange data with the CRM both ways.

  • Tasks and reminders that fire themselves

    A stage changes and the task opens itself, with nobody holding the next step in their head.

  • A report you actually look at

    HubSpot's numbers joined to ad spend, so you can see what brings in work.

Cal.com

Cal.com is an open booking tool that reads your calendar and offers only what is genuinely free. Kyuro uses it for its own calls, so we also know where it trips up.

  • A public link instead of arranging

    The customer picks a slot themselves, out of what your calendar actually has free.

  • Reminders that cut no-shows

    A message a day before and an hour before, by e-mail or to a phone, sent by nobody.

  • The booking recorded in the CRM

    A reservation opens or updates a record, so you know who booked and where they came from.

  • Different kinds of appointment

    A short call, a site visit and a service job can each have their own rules and length.

  • A schedule that respects reality

    Breaks, travel and working hours go into the rules rather than into rescheduling afterwards.

Calendly

Calendly is widespread and does its job well. What is usually missing is the booking doing anything beyond writing itself into a calendar.

  • A booking opens a record

    A new appointment becomes a CRM record, with its source and the form answers.

  • Reminders that cut no-shows

    A message a day before and an hour before, on a channel the client actually reads.

  • Preparation before the call

    Everything known about the client is gathered beforehand, so the call doesn't start from zero.

  • Cancellations that register

    A cancelled or moved appointment updates the record, not only the calendar.

  • Different kinds of appointment

    A short call, a site visit and a meeting each get their own rules.

E-mail

Brevo

Brevo sends both automatic messages and newsletters from one place. Kyuro runs its own system on it, including the part most people skip — setting up the domain so the mail doesn't land in spam.

  • Confirmations and reminders sent by the system

    Order confirmation, appointment reminder and status notice go out on their own, in seconds.

  • The domain set up properly

    SPF, DKIM and DMARC on your domain — without them even the best message ends up in spam.

  • Newsletters without hand-built lists

    The list fills from forms and the CRM, and an unsubscribe is honoured everywhere at once.

  • An unsubscribe that actually works

    One click, no login, and that address receives nothing further — as the law requires.

  • Messages that never send twice

    The system remembers what went out, so a restart does not mean a second message to the same person.

Mailchimp

Mailchimp is the most common choice for newsletters and has a clean API. The work that stays manual is almost always the same: somebody exports a list from one system and imports it into another.

  • A list that fills without export and import

    A new sign-up on the site or in the CRM appears in Mailchimp the same moment.

  • Separate lists by interest

    Customers, enquiries and partners stop getting the same message just for sharing a system.

  • Messages that follow behaviour

    An abandoned basket, a first order or an anniversary triggers a message nobody sends.

  • Unsubscribes reconciled everywhere

    Someone who opts out in Mailchimp is opted out in the CRM — and the other way round.

  • Numbers joined to sales

    Opens and clicks only mean something next to actual orders.

E-mail deliverability

Sending from a new domain, or sending more of it, almost always ends up in spam until the technical side is in place. It is visible, measurable work — and the one part of e-mail marketing that is pure engineering.

  • SPF, DKIM and DMARC on your domain

    The three records without which mail servers have no reason to believe a message is from you.

  • A separate sending domain

    Campaigns go from a subdomain, so a bad day in a campaign does not damage your main address.

  • Gradual warm-up instead of a cold start

    Volume rises slowly and deliberately, because a new domain that suddenly sends thousands gets blocked.

  • List cleaning before sending

    Dead and non-existent addresses are removed first — they do the most damage to reputation.

  • Measurement instead of guesswork

    A test through the real sending path returns a score, the signatures, and the reason for every rejection.

Data collection

Apify

Apify is a service for collecting publicly available data from the web. It is for the work someone does manually today: checking prices, watching listings, or retyping a registry into a spreadsheet.

  • Competitor prices and listings

    Publicly published prices are collected on a schedule and land in a spreadsheet or database.

  • Public registries and directories

    Lists that are otherwise retyped by hand arrive structured and ready to work with.

  • Change tracking

    What you want is what changed since last time, not the whole list again.

  • Checked before it is used

    An empty or malformed result is raised as an error instead of quietly overwriting good data.

  • A clear line on what we don't do

    We do not log in as somebody else and we do not work around protections or terms of use.

Contact sourcing and enrichment

Building a list of companies, filling in what is missing, and verifying addresses before anything is sent — all three are manual work today, done by somebody who should be doing something else.

  • A list from public sources

    Registries, directories and public filings assembled into one list with the same fields throughout.

  • Filling in what's missing

    Industry, size, location and website filled in through services with documented interfaces.

  • Addresses verified before sending

    Dead addresses are removed up front, because they do the most damage to a domain's reputation.

  • No duplicates, no one who opted out

    The same contact never enters twice, and anyone who asked not to be contacted stays off for good.

  • A list that stays yours

    The data lives in your system, in a form you can export without us.

Instantly

Instantly sends business messages in sequence, spread across domains with volume raised gradually. It is worth exactly as much as the list behind it.

  • Several domains and mailboxes

    Sending is spread out, so one domain never carries the whole volume.

  • Gradual warm-up

    Volume rises slowly, because a sudden start means a block.

  • Follow-ups that stop on a reply

    The moment a person answers, the sequence stops — automatically.

  • Replies into the CRM

    An interested reply becomes a record, not just a message in an inbox.

  • An opt-out that holds

    Anyone asking not to be contacted stays out of every future campaign.

Apollo

Apollo is a database of companies and contacts, searchable by industry, size and location. On its own it is a list; the value appears when it is joined to what you already have.

  • A list on clear criteria

    Industry, size and location instead of searching by hand.

  • Filling in existing records

    Contacts you already hold get the missing fields added.

  • Verified before use

    Addresses are checked and dead ones removed before anything is sent.

  • No duplicates in the CRM

    A contact you already have doesn't enter twice under a new name.

  • The limit worth knowing

    Personal data carries legal duties — the records and the lawful basis stay with you.

Data and documents

Google Workspace

Most companies run half the business in a spreadsheet — and that's fine. The problem isn't the spreadsheet, it's that somebody fills it by hand. That gets solved without moving to a new system.

  • Spreadsheets that fill themselves

    Data from forms, the web, email and the CRM writes itself in, with no retyping.

  • Documents from data

    Quotes, contracts and reports are generated from a template and the data, in seconds.

  • A report that arrives on its own

    A sales or operations summary lands by email at an agreed time, with no manual assembly.

  • Validation and cleaning

    Duplicates, blanks and wrong values are caught before they reach a report.

  • Processes on Google Cloud

    When a spreadsheet isn't enough, the same process moves to a service that can carry the volume.

Airtable

Airtable looks like a spreadsheet but behaves like a database: every row has its own form, status and history. For a lot of companies that is exactly enough, without building software of their own.

  • One place instead of five spreadsheets

    Orders, projects or stock live in one base that everyone sees in the same state.

  • Entry through a form, not a row

    People in the field enter data through a form on a phone, without access to the whole base.

  • Connected to the rest of your tools

    Data arrives from the website, e-mail or CRM and leaves as reports, with no copying.

  • Views by role

    Warehouse, sales and management look at one base through three different views.

  • The limit worth knowing in advance

    At large record counts Airtable gets slow and expensive — that is when we recommend a real database.

PostgreSQL and MySQL

PostgreSQL and MySQL are free, proven databases that a large part of the internet runs on. Once the record count grows or several people write at the same time, a spreadsheet stops being enough — a database doesn't.

  • Structure that matches your business

    Tables, relations and rules set so that invalid data cannot get in at all.

  • Fast reading at volume

    Hundreds of thousands of records stay searchable in a second, with no waiting for a file to open.

  • Backups that have been tested

    A copy that has never been restored is not a backup — we test the restore rather than assume it.

  • Access by role

    Every system and every person gets their own access with the rights they actually need.

  • Migration from wherever it lives now

    Data from spreadsheets or an old system moves across cleaned, with a before-and-after comparison.

Supabase

Supabase is PostgreSQL with sign-in, access rules and file storage already built. When a small multi-user internal tool is needed, that shortens the build without giving up control of the data.

  • A database that is plain PostgreSQL

    No lock-in: the same database can move elsewhere without a rewrite.

  • Sign-in and access rights

    Who may see what is defined by rules in the database, not in the interface.

  • Document storage

    Quotes, images and attachments sit next to the record they belong to.

  • Live data

    A change shows up for everyone on the same screen, with no refresh.

  • Backups and export

    The data can be exported in a standard form at any moment.

Web and custom code

WordPress

Your site already receives enquiries. The question is what happens to them in the next five minutes — and whether anyone has to retype anything.

  • Forms wired to your systems

    A web enquiry lands in the CRM and the spreadsheet, tagged with where it came from.

  • An instant confirmation to the visitor

    Whoever sent the enquiry gets a confirmation within a minute, not the next day.

  • Content that publishes itself

    Posts and updates are generated from data you already hold, on a schedule.

  • Site and shop wired to your records

    Orders and stock reach your systems without double entry.

  • Measurement without excess cookies

    We set up measurement that yields numbers rather than a legal problem.

Custom code

We don't write code for the sake of writing code. But when a tool lacks the connection you need, when the volume is too large for per-step billing, or when the logic doesn't fit a ready-made system — custom code is the shortest route.

  • The integration that doesn't exist

    Connecting to a system with no ready-made link, through its API or its files.

  • A small internal tool

    One screen for one job — no surplus features and no large project.

  • Handling larger volumes

    When thousands of records a day make an off-the-shelf tool too expensive or too slow.

  • Business rules that fit nowhere else

    Calculations, checks and exceptions specific to your business, written down in one place.

  • Handed over with documentation

    The code, the instructions and the access stay with you — no dependence on us for every change.

Any documented API

We cannot name every program a company might run. So the rule stands instead: if a system has a documented interface and can issue you a separate access credential, we connect to it.

  • Your ERP or invoicing program

    Invoices, customers and items move to the systems that need them, without double entry.

  • Supplier and partner systems

    Stock levels, price lists and delivery statuses arrive automatically instead of as an e-mail attachment.

  • Industry-specific programs

    Specialist software for your trade often has an interface nobody ever asked about.

  • Export and import where there is no interface

    An agreed file in an agreed place is still a perfectly orderly exchange.

  • When the answer is no

    A system with no documentation, or one that demands somebody's personal username and password, stays out of scope.

Python

Most work can be done in ready-made tools, and then we use them. Python comes in when volume, per-step pricing or one specific rule means a ready-made tool is no longer cheaper or simpler.

  • Processing at volume

    Thousands of records handled with no per-step charge and no waiting.

  • Rules a tool can't express

    A calculation or check specific to your business, written exactly as it should be.

  • Scheduled work

    Jobs that run overnight or every fifteen minutes, monitored and alerting.

  • Connecting through an API

    Systems with no ready integration connect straight to the documented interface.

  • Code that stays yours

    Delivered documented, in your repository — nothing locked inside ours.

How we connect

Securely, with your approval and under your oversight — your accounts stay yours, and nothing happens without agreement. Exactly how we do it is part of the craft: we walk through the details on a call, for your specific case.

Which task keeps repeating in your business?

Describe one process your company still does by hand. We'll check whether it can be automated — and if a system isn't the right answer, we'll tell you that straight away too.

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